Troop 479 Adult Co-ordinator
Outdoor Program Checklist
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| Event Name:__________________________ | Location:___________________
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| Depart:________________________ | Return:____________
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| Scout-in-Charge:________________________ | Adult Co-ordinator:____________
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| check off each item as it is completed. Ask Scoutmaster for assistance or clarification. |
Pre-trip Administration |
- Tour Permit completed (Local - National)
- Reservations/permits completed
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- Estimated Expenses: ______________
- Other: _________________________
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Safety |
- Adult in Charge: ______________________
- Backup in Charge: ____________________
- First-Aid Kit carrier: ____________________
- First Aid certified: _____________________
- CPR certified: _________________________
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- Swim Safety completed by: ____________________
- Safety Afloat completed by: ____________________
- Medical forms collected
- Insurance forms ready
- Accident forms ready
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Transportation |
- Drivers identified
- Names: _______________________
- Names: _______________________
- Names: _______________________
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- Driver Insurance info ready
- Person hauling trailer: __________________
- Other: _______________________
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Equipment |
- Gear Needed for Program: ___________________
- First Aid Kit ready (Inventory)
- Adult Patrol box organized
- Adult Tents ready
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- Extra fuel ready
- Adult Menu planned (Sample)
- Adult Food purchased (Sample)
- Adults informed of special personal gear required
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Program |
- Patrol in Charge: _______________
- Scout program agenda reviewed (Sample)
- Backup activities ready
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- Adult duty roster completed (Sample)
- Adults informed of program agenda
- Adult songs and skits selected (Samples)
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Post-trip Administration |
- Turn in notes and docs to Outdoors Coordinator
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- Inform Scoutmaster of any problems
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Troop 479
Scout-in-Charge
Outdoor Program Checklist
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| Event Name:__________________________ | Location:___________________
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| Depart:________________________ | Return:____________
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| Scout-in-Charge:________________________ | Adult Co-ordinator:____________
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| check off each item as it is completed. Ask Scoutmaster for assistance or clarification. |
Pre-trip Administration |
- Copy Maps and directions
- Departure time: ________
- Arrival time: ________
- Return time: ________
- Arrival time: _________
- Will a rest stop be needed?
- Chaplain identified and ready
- Bugler identified and ready
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- First Aid Kit ready (Inventory)
- Estimated Attendance turned in to adult co-ordinator
- Patrol menus accepted
- Campout Agenda Planned (Sample)
- Campfire Planned (Sample)
- Agenda reviewed with adult
- Other: _________________________
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Departure Responsibilities |
- Take Attendance
- Distribute Maps and directions
- Have Phone Instructions ready
(Get Instructions)
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- Patrol boxes, food, tents loaded
- Troop gear loaded (rope bag, special needs)
- Scouts in uniform
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Arrival |
- Tell drivers where to park
- Choose general location for patrol campsites
- Announce time for PLC meeting
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- Lead PLC meeting
- Answer patrol leader questions
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Program |
- Post Campout agenda (Sample)
- Prepare locations and gear for activities
- Solicit volunteers for activity leaders
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- Monitor participation and success of activities
- Ensure campfire is ready before sunset
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Post-trip Administration |
- Schedule a Scoutmaster Conference
- Make notes of successes, failures, concerns
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Troop 479
Patrol Leader
Outdoor Program Checklist
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| Event Name:__________________________ | Location:___________________
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| Depart:________________________ | Return:____________
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| Scout-in-Charge:________________________ | Adult Co-ordinator:____________
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| check off each item as it is completed. Ask Sr. Patrol Leader or Scoutmaster for assistance or clarification. |
Pre-trip Responsibilities |
- Estimated Attendance turned in to Scout-in-Charge
- Patrol menu completed (Sample)
- Food purchased (Sample)
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- Patrol tents dry and ready
- Patrol box ready (Sample)
- Patrol skits/songs ready for campfire (Samples)
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Departure and Set-Up Responsibilities |
- Turn in payments and permissions to Scout-in-Charge
- Ensure your patrolmates have rides
- Review campout program with patrol
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- Choose patrol campsite
- Lead patrol in setting up camp
- Attend PLC meeting
- Lead patrol in active participation
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Post-trip Responsibilities |
- Assign tent drying to scouts
- Assign patrol box cleaning to a scout
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- Turn in outing feedback to Scout-in-Charge
- Inform Quartermaster of equipment needs
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