Reimbursement of Scouting Expenses

Reimbursable Items:

  • Gas: Fill your vehicle before starting a trip. Fill your vehicle immediately upon returning from the trip and save the receipt along with any receipts for fill-ups during the trip.
  • Food: If you are asked to purchase food for an outing, save the receipts.
  • Other: Get the Scoutmaster or Troop Committee chair approval before incurring any other expense for which you will be asking reimbursement.
(Instead of receiving direct reimbursement from the troop, you may choose to itemize your expenses on your personal taxes. In 2007, the reimbursement schedule for transportation is still 14 cents per mile.)
 

Reimbursement Process:

  • Collect your receipts.
  • If only some items on the receipt are for scouting, mark those that are and provide a sub-total.
  • Submit receipts and the form below to the troop treasurer as soon as possible.

Troop 479
Reimbursement Form

Your Name: _____________________________________

Event Date: _____________________________________

_____ Number of scouts transported

Actual gas cost:
___________

Parking fee or toll:
___________

Cost of Food:		___________
# meals:
# people:
_____
_____

Other Expense:
___________

Total allowable reimbursement:
___________


I wish to claim $ _______________ for this event.

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Payment made by __________________________________________

(usually treasurer)

Date ___________________

Amount: _____________ Method of payment: ___________________